Office Administrator HR & Finance Operations

With intuitive software, we at AEB make efficient, secure, ecological and fair supply chains possible. More than 7,000 companies find this so good that they rely on our IT solutions for foreign trade, customs, export control and logistics - in over 80 countries.

We give you the freedom and open structures to really make a difference - and a working environment that ensures you can achieve your best.

As our Office Administrator, you'll play an important role in supporting our Singapore office of around 15 employees, while also helping coordinate HR and administrative processes for our growing team in Manila. Working closely with colleagues in Singapore, Manila, and our headquarters in Germany, you'll help create an efficient, well-organized, and positive work environment.

In this role, you will:

• Keep our office running smoothly by coordinating facilities, vendors, and day-to-day administration.
• Support travel arrangements, team events, and office activities.
• Coordinate HR processes across the employee lifecycle including onboarding, employee documentation, and recruitment support.
• Assist employees with HR-related questions and administrative matters.
• Support payroll administration and employee benefits.
• Coordinate invoices, payments, expense claims, and financial documentation.
• Work closely with our Finance team and external accounting partners.
• Maintain accurate records and support compliance and audit readiness.
• Help improve processes and make everyday operations more efficient.

This role is ideal for somebody who would like to broaden their experience across office administration, HR, and finance operations within an international company.

You'll be a great fit if you have:

• Around 2–4 years of experience in office administration, HR operations or finance coordination.
• Singapore citizenship or permanent residency.
• Strong organizational skills and excellent attention to detail.
• A hands-on, reliable, and service-oriented approach.
• Strong communication and interpersonal skills.
• Confidence using digital tools and business systems, such as Microsoft Office, HR and Finance tools, and collaboration software.
• The ability to work independently while collaborating with colleagues across different countries and cultures.
• A proactive mindset with a drive to improve processes.

A positive working environment is very important to us and we encourage you to shape your work in a way that plays to your strengths. Because we're a relatively small team in Singapore, you'll have the opportunity to work closely with management, take ownership of meaningful responsibilities, and gain insight into many different areas of the business.

What matters to us is what you can do, what you want to achieve with us, and how you grow. To this end, we at AEB foster a professional working environment that embraces diversity and the different needs of all people. This also means that we do not tolerate discrimination based on age, disability, gender, sexual orientation, ethnic origin, or religion, for example. You can find the values and principles that shape us in our Common Ground.